Sprint Retrospective: A Complete Guide With Best Practices

Paweł Łubiarz
3 min readMar 3, 2021

The sprint retrospective is an opportunity to inspect the situation within a team and create a plan for improvements.

The retrospective should create a safe space for people to share their honest feedback on what’s going well, what could be improved, and generate a discussion around things that should change next time around — with actionable items documented.

Agenda template

  1. Introduction
  2. Project Review
  3. Lessons learned (Successes & Challenges)
  4. Priorities: What matters most?
  5. Improvements: Action-oriented planning
  6. Summary

Before the meeting

  1. Plan enough time: the rule of thumb is 30 minutes per week of project work
  2. Make sure that everybody will be prepared: ask the team to come prepared with their key insights, observations, and ideas for improvement
  3. Prepare a project report: review the original project definition, success criteria and any metrics you have regarding the project’s outcome
  4. Refine the agenda: decide how you want to run the different parts of the meeting and update the agenda accordingly
  5. Schedule the meeting: invite team members at least one week in advance (in the best scenario it should be a recurring meeting)
  6. Prepare necessary materials: some retrospective techniques require additional supplies, such as sticky notes or online voting systems
  7. Set roles: select a note-taker for the entire meeting.

During the meeting


  1. Review the project: Start by reviewing the project facts: goals, timeline, budget, major events, and success metrics. In order to come up with useful ideas that everyone can agree on, the team needs a shared understanding of the facts from the sprint.
  2. Discuss what worked well and what didn’t: This is the main part of the meeting. Follow the steps given below in the best practice section.
  3. Identify specific ways to improve future work: To ensure that your…
Paweł Łubiarz

Product Manager at Piwik PRO | MyLuggage Founder | Helping startups to kick-off their products

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